青山学院大学 国際交流センター

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After Arriving

1Orientations

Please participate in the orientation week after arrival. It is held before classes start. Japanese Placement Test will be held on the first day of orientation. Also, such important topics as procedures on settling in as well as about course registration will be explained. Course registration will be done after arrival during designated course registration period. Students will also have a chance to meet with tutors and be introduced to facilities on campus. For the details of the orientation, it will be noticed along with ‘Welcome Package’, sent to your home university after acceptance.

2Residence Permit

Students entering Japan with the College student visa status will be issued Residence Card (zairyu-card) on arrival at airports such as Narita or Haneda Airport. The law requires all foreign nationals staying in Japan for more than 3 months to have this card. Please carry it with you at all times. Students must also complete move-in procedures (tennyuu todoke) at the municipal offices in which you reside. This procedure, which is free of charge, must be completed within 14 days of moving in. Students are advised to register as soon as possible after settling in.

3Health Insurance

National Health Insurance

All students are required to enter National Health Insurance (NHI). Foreigners staying in Japan for more than 3 months have to register for the NHI at local municipal offices. The insurance premium has to be paid monthly once registration is completed. The price varies but the annual premium is approximately 20,000yen. This medical insurance system is to lessen burden on medical cost. NHI covers 70 percent of your medical expenses and you pay the remainder (30 percent). NHI does not cover the following: acupuncture treatment, normal childbirth, traffic accidents (if the person responsible is known), general health check-ups, cosmetic surgery and similar cases. Also, NHI does not cover fees for private rooms or the like during hospitalization.

Student Academic Insurance Against Accidental Injury

This program provides insurance coverage for students who suffer an accident while attending a class, school event or extracurricular activity. If you are injured in an accident while enrolled in AGU, you will receive compensation under the Student Academic Insurance. The insurance program covers accidents occurring in the following circumstances:

  • During a class as part of your regular curriculum
  • During a university event
  • On the university premises
  • During an extracurricular activity conducted outside the university with the permission of university
  • Traveling to or from the university
  • Traveling between facilities on the university premises

The insurance payout is commensurate with the extent of injury.

Overseas Travel Insurance

It is highly recommended that you purchase appropriate International Insurance that covers through your study period in Japan, at your home country before departure. AGU does not insure you against illness, personal risks or accidental death, which are not covered by Student Academic Insurance Against Accidental Injury. You are responsible for your own safety and that of others both within and outside the university and must follow AGU’s safety rules and regulations.

4Extracurricular Activities

Clubs and Circles

Aoyama Gakuin University offers a variety of extra-curricular activities to enrich student life. At AGU, there are two kinds of such activities. One is the athletic clubs which aim at intramural competitions. Training in these clubs is rigorous and participants often have to sacrifice their study hours in order to keep up with the training. The other type is ‘circles’. This is more hobby-like gatherings. At the beginning of the Spring semester, there is a day set for all the Clubs and Circles to encourage new students to join. Some clubs and circles may admit new students to join from the middle of the year. For more information, please refer to Extracurricular Activities (Kagai Katsudou).

Part-time Work Permit

If planning to work part-time, “Permission to Engage in Activity other than that Permitted under the Status of Residence Previously Granted” must be obtained from the Regional Immigration Bureau. You can also obtain the work permit at the airport when you first enter Japan. Foreign nationals residing in Japan are forbidden to engage in working part-time without obtaining legal permission according to the immigration laws. Therefore, please be sure to get a part-time work permit at the Immigration Bureau before working part-time, and pay careful attention to the points stated by the Immigration Bureau under “Permission to Engage in Activity other than that Permitted under the Status of Residence Previously Granted” (Immigration Bureau) .

5Class Periods

Period 1 Chapel 2 Lunch
Time
9:00 a.m10:30 a.m 10:30 a.m11:00 a.m 11:00 a.m12:30 p.m 12:30 p.m1:20 p.m
Period 3 4 5 6 7
Time 1:20 p.m 2:50 p.m 3:05 p.m4:35 p.m 4:50 p.m6:20 p.m 6:30 p.m8:00 p.m 8:10 p.m9:40 p.m

6Exams and Papers

1. Types of Examinations

Regular examinations

Regular exams are held during the specified period at each semester end or at the end of the academic year designated in each year’s academic calendar. Details of the exam schedule are announced about two weeks prior to the start of the exam period via the student portal site.
This schedule may be subject to change, so students should refrain from planning trips or other activities until the exam period is completely over.

In-class examinations

These exams are administered during regular class hours. The date and form of the exam will be announced, either in class or by course power. It may be announced on a Student Portal.

Makeup examinations

Makeup exams are given to students who missed any of the exams during the regular examination period due to illness or other unavoidable circumstances.

  1. Those who wish to take a makeup examination must apply through the Academic Affairs Office by submitting the designated Makeup Examination Application Form and an official document certifying the reason for the absence. Makeup examinations will not be available to students who use transport other than public transit systems and miss or are late for regular examinations due to reasons such as weather conditions, public traffic congestion, or vehicle breakdown. Students must apply during the designated application period. Exchange students are advised to consult the International Exchange Center office for instructions.
  2. No makeup examination will be given to those who were absent during the regular examination period due to their own carelessness, or to those who are unable to produce official certification.
  3. The acceptable reasons for absence and documents required for application are as follows.
Reason for absence Document necessary for application
Illness Physician’s diagnosis
Death of parent,grandparent, or sibling Official document certifying death
Job interview (or examination) Official letter that certifies that the applicant has taken the interview or examination
Natural disaster (e.g., typhoon, flood, fire) “Disaster Victim Certificate” issued by the local government office
Public traffic delay Document issued by transit systems (must be reported on the same day)

2. Regulations Pertaining to Examinations

  1. The examination must be taken in the designated classroom.
  2. The student’s ID card must be placed on the desk for inspection by the proctor.
    – In a makeup exam, the makeup exam permit must also be presented.
    – Students who are unable to present their ID cards will not be permitted to take an exam.
  3. Students who are more than 20 minutes late will not be permitted to take an examination. Students may leave the exam room after 30 minutes from the start of the exam.
  4. Students must write their name, student ID number, department, class year, and class at the top of the answer sheet. Answer sheets without these items may be invalidated.
  5. Only the answer sheets handed out by the proctor can be used.
  6. All answer sheets must be handed in to the proctor. Those who do not hand in their answer sheets may be penalized for violating university regulations.
  7. Students who are found cheating in exams will be severely penalized in accordance with university regulations.

3. Schedule for Regular Examinations

Aoyama Campus
Period 1 2 3 4 5 6 7
Time 9:30 a.m10:30 a.m 11:10 a.m12:10 p.m 1:10 p.m 2:10 p.m 2:50 p.m3:50 p.m 4:30 p.m5:30 p.m 6:20 p.m7:20 p.m 7:40 p.m8:40 p.m
Sagamihara Campus
Period 1 2 3 4 5
Time

(60min)
(85min)

9:30 a.m10:30 a.m
10:55 a.m
11:10 a.m12:10 p.m
12:35 p.m
1:10 p.m 2:10 p.m
2:35 p.m
2:50 p.m3:50 p.m
4:15 p.m
4:30 p.m5:30 p.m
5:55 p.m

4. Submission of Term Papers

When a written report is assigned in place of an exam, students should be absolutely certain of the assigned theme, length, and deadline. Students who need assistance should ask their tutors for help. The written report should be submitted by the designated deadline, at the Academic Affairs Office. When submitting a report, students should make sure to:

  1. Use designated university draft paper or report sheets
  2. Bind the submitted report with the designated cover sheet (available at Academic Affairs Office or at the university shop) and write reference number clearly on this cover sheet.
  3. Having submitted the report to the Academic Affairs Office, obtain a Report Submission receipt, which should be kept carefully since it may be required to be presented later.

7Grading System

  1. Work done in each course is evaluated on the basis of the student’s performance in the examinations, written tests, thesis, term paper, presentations, and/or other areas.
  2. Scores of 60 and above are passes. Scores of 59 and below are fails.
  3. A letter grade is given based on the criteria given below.
  4. Students will be issued grade reports in April and September.

    Grade Reports

    Students can download their grade reports from the student portal on the website.
    These reports show a list of the courses they have completed, as well as their grades.

  5. If students have questions or doubts about grades, they should contact the Academic Affairs Office usually within 7 days of the receipt of thier grade reports. Please refer to the student portal for details.
Score 100-90 89-80 79-70 69-60 59 or below Absence Passed
Official Transcript
AA A B C Not lndlcated **
Reported to Student
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